Wedding day operations

Lewis
& Megan

Saturday · 22 August 2026

Chichester Harbour Hotel

Wedding day operations

Saturday, 22 August 2026.

Select any point in the day to reveal its operational notes. Major transitions are marked in green.

Click a point for detailChichester Harbour Hotel
Hair & makeup artist arrivesHotel

Owner: HM Hair and Makeup. Begin wedding-party preparation.

Mother of the groom — hair

First scheduled hair appointment.

Mother of the bride — hair

Hair appointment.

Bride — hair

Hair appointment.

Lewis leaves for the venueTravel timing

Planning note: confirm transport, items travelling with Lewis and arrival handover.

Mother of the bride — makeup

Makeup appointment.

Bride — makeup

Makeup appointment.

Genevieve — hair

Hair appointment.

Connie — hair

Hair appointment.

Final touch-ups

Final HMU checks before first-look and venue arrivals.

Lewis arrivesThe Orangery

Hotel function sheet arrival time. Confirm readiness with venue team.

First look with Dad

Photography moment before guest arrivals.

Day guests arriveThe Orangery

Direct guests to the ceremony space. Front row remains reserved.

Lewis meets registrarThe Priory Suite

Registrar interview.

Megan meets registrarThe Orangery

Registrar interview before ceremony.

CeremonyThe Priory Suite

Master event. Open individual moments below for on-the-day detail.

Pre-ceremony · 20 minutes beforeCellist starts music

Betty Violet to play waiting music from approximately 12:40pm, positioned on the left side of the fireplace (car-park window side). Contact: Betty Violet Music · website ↗. Setlist includes Everything I Do, How Long Will I Love You, Can’t Help Falling in Love, Iris, Say You Won’t Let Go, God Only Knows and Beauty and the Beast.

Ceremony openingBridal party & aisle walk

Bridal party walks first; doors close while Megan takes position. On Megan’s signal, doors reopen for the bridal entrance. Music: Peter Gabriel — The Book of Love, bespoke cello arrangement.

CeremonyVows & officiation

Placeholder: add order of service, readings, rings, personal vows and any registrar prompts.

CeremonyRegister signing

Music: Bryan Adams — Everything I Do (I Do It For You); Christina Perri — A Thousand Years; The Greatest Showman — A Million Dreams.

Ceremony closeRecessional

Music: The Rembrandts — I’ll Be There for You, bespoke cello arrangement.

Immediately after ceremonyConfetti

Location: Priory Park. Confirm who distributes confetti and the photographer’s preferred positioning.

Priory Park photographs

Guests head directly to the park after the ceremony.

Drinks reception & canapesThe Orangery

Prosecco, canapes and live music from Betty Violet. Bar tab is active; no cocktails or double spirits.

Guests take seats for wedding breakfastThe Murray Suite

Chairs and signing-table decor move through. Cake and cupcakes are displayed at the entrance table.

Announce Megan & Lewis into the roomThe Murray Suite

Background playlist begins for entrance and meal.

SpeechesThe Murray Suite

Speaking order remains to be confirmed.

Wedding breakfast serviceThe Murray Suite

Three-course meal served; wine already arranged on tables.

Guests move to bar; evening set-upThe Orangery

DJ sets up by the stage; evening snack is set in the Priory Suite.

Evening guests arriveThe Orangery

Hotel function sheet timing. Evening reception begins in the Murray Suite at 7:00pm.

Cake cutting & first danceThe Murray Suite

Confirm DJ cue, cake knife and photo positioning beforehand.

Evening food is servedThe Murray Suite

Brie baguettes, pizza selection, sausage baps, wedding cake and cupcakes. Gluten-free option included.

Music finishes

DJ music curfew.

Last orders

Bar last orders.

Guests depart

Hotel function sheet departure window.

Internal planning hub

Wedding day plan.

Working information for the wedding party and suppliers — from preparations through to close. Keep this link within the wedding team.

Guest arrivalsDay guests from 12:30pm
Evening guests from 7:00pm
Ceremony1:00pm, The Priory Suite
Guests seated by 12:50pm
VenueChichester Harbour Hotel
57 North Street, PO19 1NH
Choose a view

Start with your role.

Select a role for a calmer, task-focused route through the same master plan.

Run of day

Operational phases.

Use the phase cards for a focused view during the day; use the planning library to see each topic in full.

On-the-day contacts

Pauline Lucas (M.O.B.): 07581 184846
Wendi Burr (M.O.G.): 07468 865219

Planning library · master schedule

Operational schedule.

The single source of truth for timings. Filter by phase for an on-the-day working view.

Hair & makeup artist arrives

Hotel

Mother of the groom — hair

Mother of the bride — hair

Bride — hair

Mother of the bride — makeup

Bride — makeup

Genevieve — hair

Connie — hair

Final touch-ups

Day guests arrive

The Orangery

Ceremony begins

Cellist to play beforehand; front row remains reserved.

The Priory Suite

Priory Park photographs

Guests to head directly to the park after the ceremony.

Drinks reception, canapes & music

Betty Violet performs during the reception.

The Orangery

Guests take their seats

The Murray Suite

Announce Megan & Lewis into the room

The Murray Suite

Speeches

The Murray Suite

Wedding breakfast

The Murray Suite

Guests move to the bar; evening set-up begins

The Orangery

Evening guest arrivals begin

The Orangery

Cake cutting & first dance

The Murray Suite

Evening food is served

The Murray Suite

Music finishes

The Murray Suite

Last orders

The Murray Suite
Wedding breakfast · 3:30pm

Speeches.

Order placeholder

Speaking order to be confirmed

Finalise the speaker sequence, introduce each speaker, and record any timing or microphone notes here. Speech content is intentionally not included.

Wedding party only

Pre-ceremony schedule.

Placeholder

Getting-ready, HMU & travel plan

Departure timings, HMU order, child drop-offs, arrivals and key contacts will appear here.

Checklist placeholder

Pre-ceremony checklist

Final personal items, supplier confirmations, room checks and handover tasks will be recorded here.

Wedding party only

MOC cheat sheet.

Placeholder

Moments that keep the day moving

Announcements, handovers, supplier arrival points and escalation contacts will be added here.

Ceremony & reception drinks

Cellist & singer music plan.

Betty Violet performs before and during the ceremony, then throughout the drinks reception.

Pre-ceremony

  • Bryan Adams — Everything I Do (I Do It For You)
  • Ellie Goulding — How Long Will I Love You
  • Elvis Presley — Can’t Help Falling in Love
  • Goo Goo Dolls — Iris
  • James Arthur — Say You Won’t Let Go
  • Beach Boys — God Only Knows
  • Beauty and the Beast — Beauty and the Beast

Ceremony moments

  • Bridal entrance
    Peter Gabriel — The Book of Love
    Bespoke cello arrangement
  • Register signing
    Bryan Adams — Everything I Do (I Do It For You)
    Christina Perri — A Thousand Years
    The Greatest Showman — A Million Dreams
  • Recessional
    The Rembrandts — I’ll Be There for You
    Bespoke cello arrangement

Drinks reception

  • Bob Dylan — Make You Feel My Love
  • Cyndi Lauper — Time After Time
  • Ed Sheeran — Perfect
  • Ed Sheeran — Thinking Out Loud
  • Elton John — Your Song
  • James Arthur — Falling Like the Stars
  • Jason Mraz — I Won’t Give Up
  • John Legend — All of Me
  • Leonard Cohen — Hallelujah
  • Taylor Swift — Love Story
  • Yazoo — Only You
  • Frankie Valli — Can’t Take My Eyes Off You
  • Katy Perry — Teenage Dream
  • Stevie Wonder — Isn’t She Lovely
  • The Cure — Friday I’m in Love
  • Wheatus — Teenage Dirtbag

Additional requests

Optional requests for Betty Violet, time permitting.

  • One Direction — Gotta Be You
  • Lewis Capaldi — Stay
  • Enrique Iglesias — Escape
  • Forest Blakk — If You Love Her
Playlist placeholder

Wedding breakfast Spotify playlist

Add the shared playlist link and any notes for entrance and meal background music here.

Catering plan

Food & drink service.

Reception service

  • Prosecco
  • Butternut squash & sage arancini
  • Honey & mustard pig in blankets
  • Guacamole tartlets, chilli & lime

Wedding breakfast service

  • Roast red pepper & tomato soup
  • Cured salmon, fennel & lemon
  • Beef fillet or pan-fried chicken
  • Chocolate brownie or strawberry cheesecake

Evening snack service

  • Brie baguettes
  • Pizza selection
  • Sausage baps
  • Wedding cake & cupcakes

Gluten-free food to be included.

Wedding breakfast

Seating plan.

Sweetheart table
LewisMegan
Table 2018?“2020
WendiGenevieveVincentIsaacIssySandraLazloCharlesConnie
Table 2021?“2023
PaulineHaydenKarenIanSteveJanMandyNan
Table 2024?“2026
RickKymZoeCharlieTraceyDavidGrandad BillHannahJack

Ceremony seating: Front rows are reserved. Direct anyone unsure of their seat to a family member.

Good to know

Venue & practical details.

Chichester Harbour Hotel

57 North Street
Chichester, West Sussex
PO19 1NH

Open in Maps ↗

A note on drinks

A bar tab is available during the drinks reception (no cocktails or double spirits). The evening bar is cash/card bar.

Music ends at 11:00pm; last orders are at 11:30pm.

Master list placeholder

Master contact list

Centralise family, wedding party, venue, supplier and emergency contacts here.

Room styling

Decorations & movements.

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Ceremony setup

Florals, aisle details, lanterns and signing-table layout.

Placeholder

Room movements

A clear checklist for moving items between the ceremony and breakfast rooms.

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Reception details

Top table garland, cake display, centrepieces and evening setup.

Wedding party

Attire guide.

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The girls

Dress images, colour guidance and accessories will be added here.

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Hayden

Suit reference and finishing details will be added here.

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Lewis

Suit reference and wedding-day styling notes will be added here.

Evening reception

Cake cutting, first dance & disco.

Evening placeholder

DJ / disco running order

Record cake-cutting and first-dance cues, DJ requests, announcement wording and the close-of-night plan here.

Additional planning

Accommodation.

Accommodation placeholder

Guest room allocation

Record who is staying, room allocations, booking references and check-in notes here.

The people behind the day

Our wonderful team.

PhotographyTobias Key Photography
Hair & makeupHM Hair and Makeup
Cellist & singerBetty Violet
DJEddie J Productions
CakeLauren's Cakes
FlowersSew In Love By Michelle
On the dayLoading schedule…